HCA BOD meeting April 09

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, April 9, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Finalize charter for Traffic & Crime committee. Appoint chair and committee members. Set budget.
  5. Create a committee to improve board communications to the owners, and economic optimization of HCA.
  6. Finalize job description/responsibilities for each director, and security coordinator, and approve.
  7. Decide whether to post on the website the meeting minutes. Consider privacy, use of account number, format, etc.
  8. Approve Minutes from prior meeting.
  9. Treasurer’s Report: Jeff Handojo
  10. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: Appoint director for term expiring Feb 2021
    f. Membership and Activities: Wanda Baker
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Carl Shannon
    i. Website Director: Felipe Neto: discuss and approve cost for corporate email addresses.
    j. Secretary: Maribeth Sklenka
  11. President and Billing Agent Report: John Davidson; Jay Barcello: report on collections of annual maintenance fee and resident service fee.
  12. New Business.
  13. Owners’ forum (2 min. time limit/person).
  14. IT session (30 minutes) with web director re online document depository, corporate email addresses, collaborative document capability, etc. BODs to bring laptop.
  15. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners
    g. Confidential matters at request of any owner and with agreement of board
  16. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  17. Notice of Next Board Meeting: Tuesday, May 14 at 7:30 pm at HRF.
  18. Adjourn

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors