Huntwick Forest

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, March 10, 2020 at 7:30 p.m.
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

1. Registration of Owners in attendance.
2. Call Meeting to Order; Determination of a Quorum.
3. Adopt the Agenda.
4. Owners’ forum (2 min. time limit/person).
5. Approve Minutes from prior meeting.
6. Treasurer’s Report: Jeff Handojo
7. Committee Reports
   • Deed Restrictions: Van English
   • ACC: Van English
   • Beautification: Laura Holder
   • Inter-Comm. Relations: Scott Torres
   • Maintenance: John Crookshanks
   • Membership and Activities: Blythe Palamara
   • Security Coordinator: Carl Shannon
   • Security Director: Carl Shannon
   • Website Director: Kelly Kennepp
   • Secretary: Maribeth Sklenka
8. President and Billing Agent Report:   Brad Aiken: report on collections of annual maintenance fee and resident service fee.
9. New Business.  Address status of banking authority switch; confirm security coordinator phone number published on website, Herald, Directory; coordinate April 4 Huntwick Home & Garden Show; confirm amendments to deed restrictions and by-laws signed, recorded in real property records, and published on website; consider policy further defining commercial vehicle; address status of updated contact list on website and updated email lists and links for the board.       
10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel;
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
12. Notice of Next Board Meeting: Tuesday, April 14, 2020 at 7:30 pm at HRF.
13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link in the menu above.

Sincerely,

Huntwick Civic Association
Board of Directors

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, December 10, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

1. Registration of Owners in attendance.
2. Call Meeting to Order; Determination of a Quorum.
3. Adopt the Agenda.
4. Owners’ forum (2 min. time limit/person).
5. Approve Minutes from prior meeting.
6. Treasurer’s Report: Jeff Handojo: IRS requirements re 2017-2018; $45k to Fidelity for higher interest rate of return
7. Committee Reports
   • Deed Restrictions: Van English
   • ACC: Van English
   • Beautification: Laura Holder
   • Inter-Comm. Relations: Cheston Cooper
   • Maintenance: John Crookshanks
   • Membership and Activities: Wanda Baker
   • Security Coordinator: Carl Shannon
   • Security Director: Carl Shannon
   • Website Director: Kelly Kennepp
   • Secretary: Maribeth Sklenka
8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
9. New Business. Consider outsourcing some website technical functions to third party provider; approve director job descriptions; approve publication policy;  discuss budget for next year;  determine number of replacement directors needed for Feb 2020; consider Harris county commissioner court proposal to eliminate need for state representative approval of 4% low income housing funds.
10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve independent contractor contract with security coordinator. .
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
12. Notice of Next Board Meeting: Tuesday, January 14, 2020 at 7:30 pm at HRF. .
13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, November 12, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

1. Registration of Owners in attendance.
2. Call Meeting to Order; Determination of a Quorum.
3. Adopt the Agenda.
4. Owners’ forum (2 min. time limit/person); 3-4 minute presentation on 4702 FM 1960 vacant bldg.
5. Approve Minutes from prior meeting.
6. Treasurer’s Report: Jeff Handojo
7. Committee Reports
   • Deed Restrictions: Van English
   • ACC: Van English
   • Beautification: Laura Holde
   • Inter-Comm. Relations: Cheston Cooper
   • Maintenance: John Crookshanks
   • Membership and Activities: Wanda Baker
   • Security Coordinator: Carl Shannon
   • Security Director: Carl Shannon
   • Website Director: Kelly Kennepp
   • Secretary: Maribeth Sklenka
8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee. AMF invoices sent Nov 1, 2019, incl. request for email addresses.
9. New Business. Consider outsourcing some website technical functions to third party provider; consider transferring more operating account money to Fidelity to earn more interest; approve director job descriptions; approve publication policy; begin discussing budget for next year; begin determining number of replacement directors needed for Feb 2020.
10. Discuss any non-signed entrances into Huntwick Forest.
11. Traffic & Crime committee: No work at this time.
12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve contract with security coordinator.
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
14. Notice of Next Board Meeting: Tuesday, December 10 at 7:30 pm at HRF.
15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, April 9, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

1. Registration of Owners in attendance.
2. Call Meeting to Order; Determination of a Quorum.
3. Adopt the Agenda.
4. Finalize charter for Traffic & Crime committee. Appoint chair and committee members. Set budget.
5. Create a committee to improve board communications to the owners, and economic optimization of HCA.
6. Finalize job description/responsibilities for each director, and security coordinator, and approve.
7. Decide whether to post on the website the meeting minutes. Consider privacy, use of account number, format, etc.
8. Approve Minutes from prior meeting.
9. Treasurer’s Report: Jeff Handojo
10. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: Appoint director for term expiring Feb 2021
    f. Membership and Activities: Wanda Baker
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Carl Shannon
    i. Website Director: Felipe Neto: discuss and approve cost for corporate email addresses.
    j. Secretary: Maribeth Sklenka
11. President and Billing Agent Report: John Davidson; Jay Barcello: report on collections of annual maintenance fee and resident service fee.
12. New Business.
13. Owners’ forum (2 min. time limit/person).
14. IT session (30 minutes) with web director re online document depository, corporate email addresses, collaborative document capability, etc. BODs to bring laptop.
15. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners
    g. Confidential matters at request of any owner and with agreement of board
16. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
17. Notice of Next Board Meeting: Tuesday, May 14 at 7:30 pm at HRF.
18. Adjourn

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors