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HCA BOD Meeting November 12

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, November 12, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person); 3-4 minute presentation on 4702 FM 1960 vacant bldg.
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holde
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee. AMF invoices sent Nov 1, 2019, incl. request for email addresses.
  9. New Business. Consider outsourcing some website technical functions to third party provider; consider transferring more operating account money to Fidelity to earn more interest; approve director job descriptions; approve publication policy; begin discussing budget for next year; begin determining number of replacement directors needed for Feb 2020.
  10. Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: No work at this time.
  12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve contract with security coordinator.
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, December 10 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors


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HCA BOD meeting April 09

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, April 9, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Finalize charter for Traffic & Crime committee. Appoint chair and committee members. Set budget.
  5. Create a committee to improve board communications to the owners, and economic optimization of HCA.
  6. Finalize job description/responsibilities for each director, and security coordinator, and approve.
  7. Decide whether to post on the website the meeting minutes. Consider privacy, use of account number, format, etc.
  8. Approve Minutes from prior meeting.
  9. Treasurer’s Report: Jeff Handojo
  10. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: Appoint director for term expiring Feb 2021
    f. Membership and Activities: Wanda Baker
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Carl Shannon
    i. Website Director: Felipe Neto: discuss and approve cost for corporate email addresses.
    j. Secretary: Maribeth Sklenka
  11. President and Billing Agent Report: John Davidson; Jay Barcello: report on collections of annual maintenance fee and resident service fee.
  12. New Business.
  13. Owners’ forum (2 min. time limit/person).
  14. IT session (30 minutes) with web director re online document depository, corporate email addresses, collaborative document capability, etc. BODs to bring laptop.
  15. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners
    g. Confidential matters at request of any owner and with agreement of board
  16. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  17. Notice of Next Board Meeting: Tuesday, May 14 at 7:30 pm at HRF.
  18. Adjourn

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors

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Volunteers

Huntwick Civic Association, Inc. welcomes resident volunteers to apply for any of the following positions, and become more involved in your neighborhood.

  1. Maintenance director to serve thru Feb 2021.  Email president@huntwickforest.com for more details by April 5.
  2. Candidates for Traffic & Crime committee.  Email president@huntwickforest.com for more details by April 5. 
  3. Committee members to assist beautification director.  Email beautification@huntwickforest.com for more details by April 12.
  4. Committee members to assist membership and activities director.  Email membership@huntwickforest.com for more details.
  5. Committee members to assist web director with Huntwick website development.  Email webdirector@huntwickforest.com for more details.
  6. Non-teenager Huntwick residents offering services for compensation.  Email vicepresident@huntwickforest.com with your name, telephone number and service, for publication in the monthly Herald.
  7. Huntwick resident volunteers offering free help to neighbors in need.  Email vicepresident@huntwickforest.com with your name, telephone number and service offer, for publication in the monthly Herald.

Sincerely,

Huntwick Civic Association
Board of Directors

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Movie Night at Donut Lake Park

Ralph Breaks the Internet

Saturday – March 23rd – 7:30 PM

Join us for movie night at the park! This event is open to all Huntwick residents. Bring your blankets, bean bags, chairs, kids and even Grandma to enjoy the movie Ralph Breaks the Internet from the asphalt multi-purpose court at Donut Lake Park. Bring your snacks and drinks (no glass containers)

Because parking space is limited, we encourage carpooling, biking or walking. Don’t leave home without flashlights and reflective clothing! Remember that parking is prohibited on the park side of Charwell Crossing. Please join us for the second of a series of movies in the park!! The movie will begin around 7:30 p.m.

Sincerely,

Huntwick Civic Association
huntwickonline@huntwickforest.com
Board of Directors

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HCA BOD meeting March 14

Greetings!

The Board of Directors of the Huntwick Civic Association will hold its next regular monthly meeting on Thursday, March 14, 2019, beginning at 7:30 p.m. at the Huntwick Recreation Facility, 5300 Coral Gables. The meeting date was moved from the normal Tuesday to Thursday for this meeting only to ensure that a quorum of the directors could be achieved and allow business to be conducted.

An agenda for the meeting is below.

Huntwick Civic Association, Inc.
Regular Board Meeting
Thursday, March 14, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Meeting moved two days from Tues., March 12 to ensure a Quorum. Determination of a Quorum.
  3. Adopt the Agenda.
  4. Create a committee to evaluate traffic and crime in Huntwick, and consider economical options to reduce both. Set date to appoint committee members, date for first committee report, and approve scope of committee’s topics to consider. Collect name, address, telephone number and email address of potential candidates for committee at meeting and after April 1 Herald article.
  5. Discuss creating a committee to improve board communications to the owners, and keep the owners involved.
  6. Approve Minutes from prior meeting.
  7. Treasurer’s Report: Jeff Handojo; update banking authority to remove Joel Moore and add John Davidson (along with previously authorized Cheston Cooper and Jeff Handojo).
  8. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: Bevin Plybon
    f. Membership and Activities: Wanda Baker. Determine frequency of gatherings for new residents and other events.
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Board to appoint a director to complete unexpired term.
    i. Website Director: Felipe Neto: discuss Webmail uses.
    j. Secretary: Maribeth Sklenka
  9. President and Billing Agent Report: John Davidson; Jay Barcello: report on collections of annual maintenance fee and resident service fee. Request job description for each director.
  10. New Business.
  11. Owners forum (5 min. time limit/person).
  12. Adjourn into Executive Session, if needed for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, April 9 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
huntwickonline@huntwickforest.com
Board of Directors

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ANNUAL BOARD OF DIRECTOR MEETING

HUNTWICK CIVIC ASSOCIATION
ANNUAL MEMBERSHIP MEETING
Wednesday, February 20th, 2019 @ 7:30 p.m.
at the HRF Club House

Greetings!
The Huntwick Civic Association is holding their Annual Meeting on Wednesday, February 20th, at 7:30 PM in the Huntwick Recreational Facility. Huntwick Residents are welcome and encouraged to attend.

There will be pizza and soft drinks served before the meeting (at 6:45 pm). Please bring your neighbors, and find out what is happening in Huntwick!

If you have questions, please contact any of your Board Members by clicking the link below.

AGENDA:

Registration of Members and Guests

  1. 6:45 Pizza and soft drinks
  2. 7:30 Call to order
  3. Minutes / Secretary’s Report
  4. President’s Report
  5. Treasurer’s Report
  6. Committee Reports:
    a. Deed Restrictions
    b. Architectural Control Committee (ACC)
    c. Beautification
    d. Inter-Community Relations
    e. Maintenance
    f. Membership and Activities
    g. Security Coordinator
    h. Security Director
    i. Web Director
  7. New Business
    a. Voting on Budget and Board Members
    I. Candidates introduction
  8. Old Business
    a. Establishment of Strategic Planning Subcommittee to explore options for abating traffic and enhancing security and property values.
    I. Candidates needed.
  9. Open Discussion
    a. Limit to one or two minutes per speaker, depending on attendance.
  10. Adjournment
  11. Board convenes in the Parlor to elect and/or appoint officers.

Sincerely,

Huntwick Civic Association
huntwickonline@huntwickforest.com
Board of Directors