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HCA Annual Owner / Member Meeting February 19, 2020

Huntwick Civic Association, Inc.
Annual Owner / Member meeting
 Wednesday, February 19, 2020 at 7:30 p.m.
HRF Club House, 5300 Coral Gables Dr.

ANNUAL BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda; Approve minutes of last year’s meeting.
  4. Introduce Current Board of Directors/Candidates (proposition 1)(1-2 minute intro speech).
  5. Discuss propositions 2 & 4 (capital improvement projects; amendments to Deed Restrictions/By-laws adding reserve fund spending cap and annual budget oversight.
  6. Treasurer’s Report: Jeff Handojo: Discuss current budget and proposed budget (proposition 3).
  7. Collect and count ballots.
  8. Introduce sheriff representatives. Receive report from traffic and crime sub-committee
  9. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  10. President report: John Davidson.
  11. Announce election results.      
  12. Question & answer session.
  13. Notice of Next Annual Meeting: Wednesday, February 17, 2021 at 7:30 pm at HRF.
  14. Adjourn annual meeting
  15. Board of Directors meeting to elect officers/committee chairs.  

If you have any questions, please contact any of the directors by clicking on the “Contact Us” in the menu at the top of this page.

Sincerely,

Huntwick Civic Association
Board of Directors


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HCA BOD Meeting February 11, 2020

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, February 11, 2020 at 7:30 p.m.
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
  9. New Business: Confirm security coordinator has phone with assigned number; approve director job descriptions; approve publication policy; complete power-point for annual meeting.
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees on 3 past due lots.
    b. Pending ACC Issues
    c. Personnel Issues: approve independent contractor contract with security coordinator. .
    d. Contract negotiations: trash service contract confirmed thru 3/31/2022: consider vendor price increase request
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, March 10, 2020 at 7:30 pm at HRF. .
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link above on the menu.

Sincerely,

Huntwick Civic Association
Board of Directors


Posted on

HCA BOD Meeting January 14, 2020

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, January 14, 2020 at 7:30 p.m.
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
  9. New Business: Confirm security coordinator has phone with assigned number; approve director job descriptions; approve publication policy; approve proposed budget for owner vote; confirm timely candidates for director positions; approve ballot.
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees on (3) past due lots.
    b. Pending ACC Issues
    c. Personnel Issues: approve independent contractor contract with security coordinator. .
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, February 11, 2020 at 7:30 pm at HRF. .
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors


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Seeking Candidates for HCA Board of Directors

The Huntwick Civic Association, Inc. (“HCA”), in accordance with Texas Property Code 209.00593(a-1), provides notice to the owners, soliciting candidates interested in running for a position on the HCA Board of Directors. This notice will also be posted on HCA’s website and emailed to all owners who have registered an email address with HCA. Pursuant to HCA’s By-Laws, the owners elect the directors whose terms expire at the annual meeting, and then the directors elect from among themselves each officer or committee position.

HCA’s ten directors serve for staggered two-year terms. Six directors will be elected by the owners for a two-year term at the next HCA annual meeting on February 19, 2020. As of the December 10 newsletter deadline, four of the six directors whose terms are expiring in February 2020 have indicated that they are willing to continue serving Huntwick, if re-elected by the owners.

Those four incumbents are Wanda Baker (Membership & Activities), Maribeth Sklenka (Secretary), Kelly Kennepp (Web Director) and Carl Shannon (Security). Two directors whose terms are expiring will not be seeking re-election by the owners: Cheston Cooper (Vice President & Intercommunity Relations Director) and John Davidson (President). The remaining four directors’ terms expire in February 2021: Jeff Handojo (Treasurer), Van English (Deed Restrictions), Laura Holder (Beautification), and John Crookshanks (Maintenance).

Any candidate wishing to be placed on the February ballot must submit the candidate’s name, address, telephone number, and brief biographical information via email to president@huntwickforest.com no later than January 13, 2020. Candidates with any questions may contact the President at 713-715-8491 before that deadline. The ballots, including the candidates’ biographical info and proposed HCA budget, will be distributed in the February 1, 2020, Herald to all owners.

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HCA BOD Meeting December 10, 2019

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, December 10, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo: IRS requirements re 2017-2018; $45k to Fidelity for higher interest rate of return
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
  9. New Business. Consider outsourcing some website technical functions to third party provider; approve director job descriptions; approve publication policy;  discuss budget for next year;  determine number of replacement directors needed for Feb 2020; consider Harris county commissioner court proposal to eliminate need for state representative approval of 4% low income housing funds.
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve independent contractor contract with security coordinator. .
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, January 14, 2020 at 7:30 pm at HRF. .
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors


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HCA BOD Meeting November 12

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, November 12, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person); 3-4 minute presentation on 4702 FM 1960 vacant bldg.
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holde
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee. AMF invoices sent Nov 1, 2019, incl. request for email addresses.
  9. New Business. Consider outsourcing some website technical functions to third party provider; consider transferring more operating account money to Fidelity to earn more interest; approve director job descriptions; approve publication policy; begin discussing budget for next year; begin determining number of replacement directors needed for Feb 2020.
  10. Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: No work at this time.
  12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve contract with security coordinator.
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, December 10 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors