HCA BOD Meeting May 12, 2020

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, May 12, 2020 at 7:30 p.m.

Huntwick Residents,
Due to the current situation we are facing and the need for social distancing, we are having our May board meeting via remote access online. You can attend the meeting by connecting via computer, tablet or smartphone by following the ‘Meeting URL’ link below. There is also access by phone only, by using the ‘dial’ information.
Once the board adjourns into the Executive session, we ask that you discontinue the connection at that time.
Thank you and we look forward to your participation.
___________________________________________________________________
The Huntwick civic association is inviting you to a scheduled Zoom meeting.
Join Zoom Meeting
Meeting ID: 931 2533 7068
Password: 044415
Dial by your location
+1 346 248 7799 US (Houston)
Meeting ID: 931 2533 7068

Sincerely,

Huntwick Civic Association
Board of Directors

HCA BOD Meeting May 12, 2020

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, May 12, 2020 at 7:30 p.m.
Remote Access: Details to come

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Scott Torres
    • Maintenance: John Crookshanks
    • Membership and Activities: Blythe Palamara
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report:   Brad Aiken: report on collections of annual maintenance fee and resident service fee.
  9. New Business: Update on swim team and patronage membership/dues.
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel;
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, June 9 , 2020 at 7:30 pm at HRF.
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link in the menu above.

Sincerely,

Huntwick Civic Association
Board of Directors

HCA BOD Meeting April 14, 2020

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, April 14, 2020 at 7:30 p.m.
Remote Access: Details to come

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Scott Torres
    • Maintenance: John Crookshanks
    • Membership and Activities: Blythe Palamara
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report:   Brad Aiken: report on collections of annual maintenance fee and resident service fee.
  9. New Business.  Update on banking authority switch; confirm amendments to deed restrictions and bylaws signed, recorded in real property records, and published on website; HCA response to COVID-19 pandemic; Update on swim team and patronage membership/dues.        
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel;
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, May 12, 2020 at 7:30 pm at HRF.
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link in the menu above.

Sincerely,

Huntwick Civic Association
Board of Directors

HCA BOD Meeting March 10, 2020

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, March 10, 2020 at 7:30 p.m.
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Scott Torres
    • Maintenance: John Crookshanks
    • Membership and Activities: Blythe Palamara
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report:   Brad Aiken: report on collections of annual maintenance fee and resident service fee.
  9. New Business.  Address status of banking authority switch; confirm security coordinator phone number published on website, Herald, Directory; coordinate April 4 Huntwick Home & Garden Show; confirm amendments to deed restrictions and by-laws signed, recorded in real property records, and published on website; consider policy further defining commercial vehicle; address status of updated contact list on website and updated email lists and links for the board.       
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel;
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, April 14, 2020 at 7:30 pm at HRF.
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link in the menu above.

Sincerely,

Huntwick Civic Association
Board of Directors


HCA BOD Meeting December 10, 2019

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, December 10, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo: IRS requirements re 2017-2018; $45k to Fidelity for higher interest rate of return
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
  9. New Business. Consider outsourcing some website technical functions to third party provider; approve director job descriptions; approve publication policy;  discuss budget for next year;  determine number of replacement directors needed for Feb 2020; consider Harris county commissioner court proposal to eliminate need for state representative approval of 4% low income housing funds.
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve independent contractor contract with security coordinator. .
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, January 14, 2020 at 7:30 pm at HRF. .
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors