HCA BOD Meeting December 10, 2019

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, December 10, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo: IRS requirements re 2017-2018; $45k to Fidelity for higher interest rate of return
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
  9. New Business. Consider outsourcing some website technical functions to third party provider; approve director job descriptions; approve publication policy;  discuss budget for next year;  determine number of replacement directors needed for Feb 2020; consider Harris county commissioner court proposal to eliminate need for state representative approval of 4% low income housing funds.
  10. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve independent contractor contract with security coordinator. .
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  11. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  12. Notice of Next Board Meeting: Tuesday, January 14, 2020 at 7:30 pm at HRF. .
  13. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors


HCA BOD Meeting November 12

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, November 12, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person); 3-4 minute presentation on 4702 FM 1960 vacant bldg.
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holde
    • Inter-Comm. Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: Carl Shannon
    • Security Director: Carl Shannon
    • Website Director: Kelly Kennepp
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee. AMF invoices sent Nov 1, 2019, incl. request for email addresses.
  9. New Business. Consider outsourcing some website technical functions to third party provider; consider transferring more operating account money to Fidelity to earn more interest; approve director job descriptions; approve publication policy; begin discussing budget for next year; begin determining number of replacement directors needed for Feb 2020.
  10. Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: No work at this time.
  12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel; discuss/decide on hiring attorney to collect past due fees.
    b. Pending ACC Issues
    c. Personnel Issues: approve contract with security coordinator.
    d. Contract negotiations: trash service contract
    e. Enforcement actions
    f. Privacy issues of individual owners;
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, December 10 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors


HCA BOD Meeting October 8

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, October 8, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    • Deed Restrictions: Van English
    • ACC: Van English
    • Beautification: Laura Holder
    • Inter-Community Relations: Cheston Cooper
    • Maintenance: John Crookshanks
    • Membership and Activities: Wanda Baker
    • Security Coordinator: TBD
    • Security Director: Carl Shannon
    • Website Director: TBD
    • Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee..
  9. New Business. Consider appointing web director and/or outsourcing some technical functions to third party provider.
  10. Monument wall in Champions Forest median; Entrances to Huntwick Forest: Discuss any updates from sub-committee re TXDOT Champion Forest left turn lane lengthening project; Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: No work at this time
  12. Adjourn into Executive Session, if needed, for any topic below:
    • Legal Matters, including pending or threatened litigation, and communications with outside counsel
    • Pending ACC Issues
    • Personnel Issues: interview candidates for security coordinator; set compensation.
    • Contract negotiations
    • Enforcement actions
    • Privacy issues of individual owners; 209 hearing requested by owner.
    • Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, November 12 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors


HCA BOD Meeting September 10

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, September 10, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: John Crookshanks
    f. Membership and Activities: Wanda Baker
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Carl Shannon
    i. Website Director: Felipe Neto
    j. Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee..
  9. New Business. Review sheriff deputy coverage. Consider eliminating or consolidating security coordinator position and utility/cost of entrance cameras. Accept resignation of security coordinator and web director. Consider appointing web director and/or outsourcing some technical functions to third party provider. Set annual maintenance fee..
  10. Monument wall in Champions Forest median; Entrances to Huntwick Forest: Discuss any updates from sub-committee re TXDOT Champion Forest left turn lane lengthening project; Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: Receive report re traffic/speeding and crime trends, if any. Discuss/decide any further committee work re any economically and legally viable remedies.
  12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners; 209 hearing requested by owner.
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, October 8 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors

HCA BOD Meeting August 13

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, August 13, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: John Crookshanks
    f. Membership and Activities: Wanda Baker
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Carl Shannon
    i. Website Director: Felipe Neto
    j. Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee. Discuss upcoming Sept 10 decision re past due fees and collection.
  9. New Business.
  10. Monument wall in Champions Forest median; Entrances to Huntwick Forest: Discuss any updates from sub-committee regarding TXDOT Champion Forest left turn lane lengthening project; Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: Receive update on status of report to be given on Sept 10.
  12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, September 10 at 7:30 pm at HRF.
  15. Adjourn.

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors

HCA BOD Meeting July 09

Huntwick Civic Association, Inc.
Regular Board Meeting
Tuesday, July 09, 2019 at 7:30 pm
HRF Club House, 5300 Coral Gables Dr.

BOARD MEETING AGENDA

  1. Registration of Owners in attendance.
  2. Call Meeting to Order; Determination of a Quorum.
  3. Adopt the Agenda.
  4. Owners’ forum (2 min. time limit/person).
  5. Approve Minutes from prior meeting.
  6. Treasurer’s Report: Jeff Handojo
  7. Committee Reports
    a. Deed Restrictions: Van English
    b. ACC: Van English
    c. Beautification: Laura Holder
    d. Inter-Community Relations: Cheston Cooper
    e. Maintenance: John Crookshanks
    f. Membership and Activities: Wanda Baker
    g. Security Coordinator: Kenneth Smith
    h. Security Director: Carl Shannon
    i. Website Director: Felipe Neto
    j. Secretary: Maribeth Sklenka
  8. President and Billing Agent Report: John Davidson: report on collections of annual maintenance fee and resident service fee.
  9. New Business.
  10. Monument wall in Champions Forest median; Entrances to Huntwick Forest: Discuss any updates from sub-committee regarding TXDOT Champion Forest left turn lane lengthening project; Discuss any non-signed entrances into Huntwick Forest.
  11. Traffic & Crime committee: Appoint new chair and approve revision to charter timeline.
  12. Adjourn into Executive Session, if needed, for any topic below:
    a. Legal Matters, including pending or threatened litigation, and communications with outside counsel
    b. Pending ACC Issues
    c. Personnel Issues
    d. Contract negotiations
    e. Enforcement actions
    f. Privacy issues of individual owners
    g. Confidential matters at request of any owner and with agreement of board
  13. Reconvene Open Session from Executive Session; Summarize topics discussed in Executive Session and any expenditure approved.
  14. Notice of Next Board Meeting: Tuesday, August 13 at 7:30 pm at HRF.
  15. Adjourn

If you have any questions, please contact any of the directors by clicking on the “Contact Us” link below.

Sincerely,

Huntwick Civic Association
Board of Directors